• Maintain departmental documentation, ensuring accuracy, proper filing and compliance with company policies and standards
• Handle administrative tasks including correspondence, scheduling, meeting coordination and minute-taking
• Support monthly financial reporting by compiling and analysing P&L variances, ensuring data accuracy and timely submission
• Assist Senior in budget preparation, monitoring utilization and identifying areas of over or underspending
• Support departmental administrative matters and coordinate with internal teams and external vendors for invoices, budgets and procurement
• Prepare and distribute reports, memos and official communications as directed by the Head of Department (HOD) or Superior
• Support in maintain records of departmental expenses and support internal and external audit processes
• Support in coordinate departmental events, training sessions and related activities
• Co-ordinate office supply inventory and vendor management to ensure smooth operations
• Monitor and manage yearly renewals for IT hardware, software and service subscriptions
• Maintain an accurate IT asset inventory, conduct annual stock checks and report discrepancies
• Contribute to digital transformation initiatives by strategizing, planning, executing digital transformation projects and developing user guides to support system adoption
• Continuously review administrative processes for efficiency improvements and assist in implementing new tools or systems
• Undertake ad-hoc or any assignment as and when requested by superior

• Accounting/Finance

• Diploma / Degree in Accounting
• Strong organizational skills with attention to detail
• Proficiency in computer skills like Microsoft Office and accounting software
• Basic Accounting knowledge (payment processing, accrual, posting P&L analysis, reporting and variance analysis)
• Ability to manage multiple tasks and meet tight deadlines
• Strong interpersonal skills for interacting with internal and external stakeholders
• Excellent written and verbal communication skills in both English and Bahasa Melayu

Company Information

The Company is a subsidiary company of a well-established international trading company listed on Tokyo and Nagoya Stock Exchange, with head offices in Nagoya and Tokyo and operates through more than 970 companies in Japan and overseas with the latter scattered in approximately 90 countries worldwide.

The Company was established in Malaysia since 1970 involves in import, export and domestic businesses with diverse range of products such as automotive and non-automotive, plastic and chemical, machinery, metals, etc. and Investment holdings.